Upcoming Events

  • Tue
    10
    Jan
    2017
    Wed
    15
    Mar
    2017

    Cooking With Colleen

    5:00 pm
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Kronos and ADP Payroll Systems Implementation Update

EFFECTIVE IMMEDIATELY, DOUBLE PUNCHING IS NOT REQUIRED

Hi everyone:

We have successfully processed our first pay via our new systems for our HR/Time and Labour database (Kronos) and our upgraded Payroll database, ADP (Workforce Now). Therefore effective immediately we no longer have to double punch. Yay!!

What does this mean for you? You will be getting information within the next few business days that will be sent to your CLGW email that contains the web link and your log-in information for the new ADP website, Workforce Now, where you will be able to view your paystubs and future T4’s (2017 and beyond). However, for this pay (January 12th, 2016), you will be receiving a paper copy of your stub, which you will be able to view online once you have access to the new ADP, Workforce Now website.

You will continue to have access to the old ADP website, Total Access, until the end of March. This is where you can view and print your 2016 T4. To make it convenient for you we also will be sending out a paper copy of your 2016 T4 to your home program.

We worked diligently to test and check the payroll; however we encourage you to please carefully review your paystub. If there is anything that seems different or inaccurate please contact Janice in payroll.

We are continuing to work on the implementation of the HR Module in Kronos so as that progresses we will provide further updates on that.

We appreciate your ongoing patience during this time of transition.

Thanks everyone!

Cooking With Colleen

 

Event Information:

  • Tue
    10
    Jan
    2017
    Wed
    15
    Mar
    2017

    Cooking With Colleen

    5:00 pmCommunity Living, 8 Royal Rd, Guelph (ARC Building)

    Meet new people! Learn new skills! Cook healthy meals!

    Two sets of dates!

    Tuesdays from Jan 10th to March 14th

    or

    Wednesdays from Jan 11th to March 15th

    $20 per evening (Passport friendly)

    Book now to secure your place!

    Colleen Payne - ColleenPayne@clgw.ca - (226) 979 0726

    Flyer for cooking with colleen

Kronos and ADP Payroll Systems Implementation

Hi everyone:

As you know we are continuing to work through the implementation of our system implementation project, in which we are moving to new systems for our HR/Time and Labour database and also moving to an upgraded enhancement to our Payroll database, ADP – Workforce Now.

We have completed 2 parallels, in which all staff have been double punching. Thank you for your patience and commitment to this. Our hope is that with this next pay period (beginning today, December 22nd) that we will be able to use these punches for our first pay in January. However, during this period we do need you to continue to double punch in ADP.

The HR team in conjunction with IT are continuing to analyze and work through testing over the next week. We will be in a better position next week to know if we can use the pay period December 22, 2016 to January 4, 2016 as our Go-Live pay. We are optimistic that this will be the case.

Please stay tuned on more to come on this. We appreciate your patience during this time of transition.

Thanks everyone!

Tricia Vogel – HR Manager

Benefits Access – update from Empire Life

We are pleased to announce a plan member mobile solution where access to benefits just got easier for employees on the go. That’s because they can manage their benefit plan from any mobile device. And, because they are directly connected to our plan member website, they are working with the most current information and functionality every time.

Access benefits anytime, anywhere

Employees get direct access from their mobile device to most of the key functions on the plan member website to:

  • submit an eClaim—Drug, Paramedical, Vision, Dental, Healthcare Spending Account, and Incidental Health Expense*
  • enter a new provider*
  • submit eClaim receipts on their mobile device by using the camera function or uploading a photo from their device’s photo library*
  • view and update their banking information*
  • access a mobile version of their benefit card and save as an image to their device’s photo library
  • save their benefit card to a digital wallet (like Apple Wallet)

Connect 24/7—two easy options

  • employees simply go to benefitsmobile.empire.ca and enter their plan member website username and password, or
  • go to the Empire Life home page (empire.ca), and choose “Group Plan Members” from the Sign In list at the bottom right corner.

Click the image below to download the PDF mini-brochure

Link to flyer

Questions?

If you have any questions please call the Empire Life Customer Service Unit at 1 800-267-0215. You can also email group.csu@empire.ca.

Children’s Christmas Party

 

Event Information:

  • Sun
    18
    Dec
    2016

    Children's Christmas Party

    1:00 pmARC Industries Gym, 8 Royal Road, Guelph

    Especially for children or grandchildren of our employees, we present this year's

    Annual Children’s Christmas Party – Guelph party

    Don't forget your indoor running shoes in order to enjoy lots of fun gym activities including a Bouncy Castle and Santa Claus!  Snacks served.

    Click the form below, print it and fill it out, then return with payment to Fern at Admin. by Dec 6, 2016.  If you have any questions, please e-mail Fern at fdonaldson@clgw.ca or bgrinwis@clgw.ca, phone # 226-314-0820.

    Kids Christmas Party invite

     

The Power of Relationships

 

Event Information:

  • Tue
    06
    Dec
    2016

    The Power of Relationships

    7:00 pmCommunity Living, 8 Royal Rd, Guelph

    Having a sense of belonging is as much a basic human need as is food and water. Being part of a strong social network helps us to be healthier, happier, and more secure. But relationships are also fragile. They are hard to build, and can change over time. Come join us as we share ideas, stories and practical ways to build, strengthen and safeguard relationships.

    There is no cost for this event, but please RSVP to: joannagoode@facilitationwellingtondufferin.ca

    Flyer for the power of relationships

Cooking with Colleen Holiday Special

 

Event Information:

  • Wed
    21
    Dec
    2016

    Cooking with Colleen Holiday Special

    5:00 pmARC Industries, 8 Royal Rd, Guelph

    Christmas Craft and Holiday Baking

    $20 (includes cost for food and craft)

    Passport friendly

    Register with Colleen Payne

    cPayne@clgw.ca

    (226) 979-0726

    Flyer for Cooking with Colleen

Kronos and ADP Payroll Systems Implementation

Hi everyone,

As you know we are continuing to work through the implementation of our system implementation project, in which we are moving to new systems for our HR/Time and Labour database and also moving to an upgraded enhancement to our Payroll database, ADP – Workforce Now.

We have a test group of employees who have been double punching over the past few pay periods so that we can begin the testing phase of our implementation. We have decided to move our first large parallel date all employees to double punch for the pay period beginning November 24th.

Within the next week you will be receiving training on our new system very shortly and asked to participate in a parallel payroll during the month of November, where you will be required to double punch into our current Time and Labour system (Ez-labour) as well as our new Kronos system. Again, we anticipate that this may be needed for up to 2-payroll cycles so that we can ensure a smooth transition to our new, Kronos – Workforce Ready system. Additionally you will be given new log-in information for our ADP system where you can view your pay stubs and T4’s.

Please stay tuned on more to come on this. We appreciate your patience during this time of transition.

Thanks everyone!

Tricia Vogel
HR Manager

Get your flu shot!

Free flu shot drop-in clinics

Clifford: Clifford Medical Centre (Minto-Mapleton Family Health Team)

  • Tuesday, November 8, 2016
    2:00 – 7:00 p.m.

University of Guelph

  • Tuesday, November 8, 2016
    University Centre, Room 103
    9 a.m. – 3:30 p.m.
  • Tuesday, November 15, 2016
    OVC Lifetime Learning Centre, Room 1701
    9 a.m. – 4 p.m.
  • Thursday, November 24, 2016
    JT Powell Building, Room 207
    9 a.m. – 4 p.m.

You can also visit your local pharmacy or clinic to obtain a flu shot.
Another quick option is Costco! Yes Cosco has a pharmacy and they give flu shots as well!

Remember to take your Health Card with you.

Life After High School

 

Event Information:

  • Wed
    16
    Nov
    2016

    Life After High School

    6:30 pmJohn F Ross Collegiate, 21 Meyer Dr., Guelph

    For Individuals with a developmental disability and their families.

    EL Fox Auditorium
    John F Ross Collegiate and Vocational Institute
    21 Meyer Dr., Guelph, ON

     

    6:30pm – 7:00pm

    Resource Fair
    Community Service Providers will have Resource Display Tables and representatives available for you to obtain information about the Community Participation Supports and Services they offer.

     

    7:00pm – 8:00 pm

    Panel Conversation Panelists will share information about their supports and services pertaining to Community Participation Supports highlighting opportunities within their organization/agency (taking into
    consideration both private funds and Passport funding). Time will be available for a Q&A period.

     

    8:00pm – 8:30pm

    Resource Fair Continued

     

    Flyer